Administrative Assistant


Pet Care Systems

Detroit Lakes, Minnesota

Farmers Union Industries, LLC, also known as FUI, is a leading agricultural based manufacturing company based in Redwood Falls, MN. FUI is a premier provider of specialized products, providing superior value and services to our members and customers. Our current operations include Central Bi-Products, Northland Choice, Midwest Grease, Artex Manufacturing, Pet Care Systems, Redwood Farms Meat Processors, and Performance Pet Products. FUI currently manufactures in 8 facilities in a three state area, including: Redwood Falls, Long Prairie, Waite Park and Detroit Lakes, Minnesota; Mitchell, South Dakota and Estherville, Iowa. For more information, visit fuillc.com.

Job Title: Administrative Assistant
Location: Detroit Lakes, MN
Reports To: Complex Manager

Areas of Accountability

All areas of accountability to be delivered in a manner that aligns with the values and business strategy of Farmers Union Industries, LLC.

  • Records & Reporting
  • Accounting / Administrative Support
  • Ordering / Receiving
  • Phone Coverage & Customer Service

Essential Duties & Responsibilities

  • Maintain highest level of confidentiality, customer service and professionalism to promote a positive image of the Company
  • Communicate with customers by phone and email, handling inquiries and issues about products and escalating issues, as needed
  • Manage incoming invoices and enter purchase orders in Navision Dynamics for supplies, equipment, packaging, etc.
  • Prepare invoices and send via email to customers
  • Maintain customer mailing lists
  • Enter credits daily in Navision Dynamics for approval and track/file all backup documentation
  • Assist Corporate accounting by managing location specific accounts payable (purchase orders, invoices, job journals, etc.)
  • Maintain and supply routine reports to various departments
  • Manage packaging inventory (orders and shipments) and updates to tracking report
  • Compile report for rebates and coupons and enter in Navision Dynamics to reimburse distributors
  • Coordinate safety trainings, supervise weekly safety meetings, and maintain training records for complex
  • Provide administrative and accounting support to managers and corporate staff, as needed
  • Answer and direct all incoming calls to the correct department
  • Maintain electronic and hard copy records and office filing, as needed
  • Assist as backup in other areas, as needed
  • Stocking and inventory of office supplies, as needed
  • Maintain a clean and orderly workspace

Situations may arise that require employees to temporarily or permanently assume responsibility for tasks not specifically outlined in this job description. Employees may be requested to work additional hours and/or accommodate a heavier than normal workload.

Qualifications

  • Associate degree in Business or related field, preferred; or comparable education and/or experience
  • 1-3 years’ experience in customer service, shipping or accounting, preferred
  • Previous experience with the sale and distribution of consumer goods, preferred
  • Excellent interpersonal and communication skills
  • High level of proficiency, accuracy, discretion and confidentiality

AA/EEO/Drug-Free Workplace. We use E-Verify.


Come Work With us

close-form

Farmers Union Industries, LLC is an equal opportunity employer / affirmative action employer and considers applicants for all positions without regard to race, color, religion, creed, sex, national origin, age, disability, genetic information, veteran status, marital status, status with regard to public assistance, sexual orientation, or any other characteristic protected by law.

Please furnish us with complete information as requested on this application. Do not submit a resume in place of completing any part of this application; a resume may be attached.


General Information


YesNo

If yes, give date(s) and location(s)

YesNo

If yes, may we contact your employer?

YesNo

YesNo

(Proof of U.S. Citizenship or immigration status will be required upon employment)

MN applicantYesNo

(A felony conviction may not automatically exclude you from consideration)

YesNo


Education

Include name and location, course of study, number of years completed, and degree or diploma.


Computer Skills

Check off those computer skills with which you are proficient (any version).

PC UsersMac UserWindowsMicrosoft WordMicrosoft AccessMicrosoft ExcelMicrosoft PublisherMicrosoft Dynamics NAVMicrosoft OfficeInternet

Other


Driver's License

Only for positions which require driving

Class AClass BClass CClass DOther


Other


Employment History

Start with your present or last job. Include military service assignments and volunteer activities. Exclude organization names that indicate race, color, religion, sex or national origin. If you need additional space, please attach a text document. Even if a resume is attached, this page must be completed in its entirety.

































References

Please give name, address and telephone number of three references other than relatives or previous employers.




Voluntary EEO Self Identification Form

Farmers Union Industries, LLC is an Equal Opportunity Employer and is subject to certain governmental record keeping and reporting requirements for the administration of civil rights laws and regulations.

To comply with these laws, we invite you to voluntarily self-identify your race or ethnicity. There will be no negative consequences if you elect not to disclose this information. The information obtained will be kept confidential and will only be used in accordance with the provisions of applicable laws, executive orders and regulations. When reported, data will not identify and specifically named individual.

Farmers Union Industries, LLC does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristics protected by applicable law. Thank you.


Are you Hispanic or Latino (a person of Cuban, Mexican, Puerto Rican, South or Central American or other Spanish culture or origin regardless of race.

YesNo

If you answered "No" to "Are you Hispanic or Latino" above, please indicate what race/ethnicity you believe yourself to be:

White (not Hispanic or Latino)Black or African American (not Hispanic or Latino)Native Hawaiian or Other Pacific Islander (not Hispanic or Latino)Asian (Not Hispanic or Latino)American Indian or Alaska Native (Not Hispanic or Latino)Two or More Races (Not Hispanic or Latino)